SAG-Producers Pension Plan Online Privacy Policy

We respect and are committed to protecting your privacy. This Privacy Policy lets you know how and for what purposes we are collecting, processing and using your Personal Information (as defined herein). We pledge that we will take reasonable steps to ensure that your Personal Information will only be used in ways that are in compliance with this Privacy Policy.

This Privacy Policy is in effect for any web pages, mobile applications, third party social media sites (with respect to our use of your Personal Information), email lists, generic information and Personal Information collected by, owned by and/or made available on behalf of  the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan(our or we), no matter the method of collection (e.g. mail, fax, sign-up/sign-in page, survey), including collection through this website and any online features, services and/or programs offered by or on behalf of the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan (Web Properties).

Notwithstanding the foregoing, this Privacy Policy is not applicable to any other web pages, mobile applications, third party social media sites, email lists, generic information and Personal Information collected by, owned by and/or made available on behalf of any entity other than  the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan. Users of the foregoing resources should refer to the Privacy Policy in effect for the applicable owner.

Your use of the Web Properties is also governed by the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan Terms and Conditions.

Please read this privacy policy carefully, which includes important information about your legal rights, remedies, and obligations with respect to your personal information. By accessing or using the web properties, you are entering into a legal contract with the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan regarding your personal information. By accessing or using the web properties, you agree to be bound by the privacy policy and all additional terms incorporated by reference. If you do not agree to any portion of this privacy policy, you should not access or otherwise use the web properties.

We will make an effort to update this web page with any changes to this Privacy Policy and you are encouraged to review this Privacy Policy frequently.

Types of Information the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan Collects or Receives

 The SAG-AFTRA Health Plan and the SAG-Producers Pension Plan store and use the information that we collect or receive through the Web Properties in strict compliance with applicable state and federal law. The types of Personal Information we collect may include, among other things (Personal Information): (1) contact information (e.g. name, address, home and mobile telephone numbers, email address); (2) biographical information such as household data, preferences, and demographic information (e.g. date of birth, gender, marital status); (3) Internet Protocol (IP) address, MAC address or device ID/UDID; (4) mother's maiden name (parent's name prior to marriage); (5) bank account and credit/debit card numbers; (6) racial or ethnic origin; (7) social security number; (8) any of the above information about your spouse and dependents; and (9) your health care ID number.

The means by which  the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan collect or receive such Personal Information may include when you: (1) request information about our services through the Web Properties; (2) access a the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan’s social media platform; (3) sign up for email notifications, electronic newsletters, mobile messages (including SMS), or social media notifications from, or on behalf of  the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan; (4) respond to one of our surveys; (5) provide the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan with comments, suggestions or other input through the Web Properties; (6) create or access your user account for use in connection with the Web Properties (your "User Account"); and (7) participate in any online discussion, providing comments, direct messages, correspondence between members or third parties, forum or similar exchange, publicly or privately, through the Web Properties. We may also receive information from third parties that provide us with such information, including as part of any investigation or inquiry that we may undertake.

Website Collected Information

 The SAG-AFTRA Health Plan and the SAG-Producers Pension Plan may collect or receive three types of information when you visit or use the Web Properties: contact information, provided information and usage information.

Contact Information

Contact information refers to the information that you intentionally provide to us when you submit a request to be contacted. This information may include Personal Information such as your name, address, phone number, and email address, as well as any other information that you may voluntarily provide through the Web Properties. We collect this information only for purposes of responding to requests for more information about the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan and our offerings. When you submit contact information, you accept that this information will be shared with staff that may be able to assist you.

Provided Information

You may be asked or encouraged, or completely voluntarily, submit information through the Web Properties, including Personal Information. Whether you submit any Personal Information to the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan through the Web Properties is entirely up to you. You are under no obligation to provide Personal Information this way. However, this information is essential for the provision and quality of some of the services we offer to you, so we cannot provide you with certain services if you choose to withhold requested information. Your submission of any Personal Information, and our and our agents' use of your Personal Information that they receive from us, shall at all times be in compliance with this Privacy Policy.

Usage Information

 The SAG-AFTRA Health Plan and the SAG-Producers Pension Plan may obtain non-individualized, generic information about you when you visit the Web Properties.

Browser Log Files: Our servers automatically log each visitor to the Web Properties and collect and record certain information about each visitor. This information includes or may include your Internet Protocol(IP) address, browser language, browser type, operating system, domain names, browsing history (including time spent at a domain, time and date of your visit), referring/exit web pages and URLs, and number of clicks. The domain name and IP address reveal nothing personal about the visitor other than the IP address from which the visitor has accessed the Web Properties.

Cookies: From time to time, the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan may send a cookie to your computer. A cookie is a small piece of data that is sent to your Internet browser from a web server and stored on your computer's hard drive and that can be re-sent to the serving website on subsequent visits. A cookie, by itself, cannot read other data from your hard disk or read other cookie files already on your computer. A cookie, by itself, does not damage your system. We may use cookies to identify and keep track of, among other things, those areas of the Web Properties that you have visited in the past in order to enhance your next visit to the Web Properties. You can choose whether or not to accept cookies by changing the settings of your Internet browser, but some functionality of the Web Properties may be impaired or not function as intended if you choose not to accept cookies.

Web Beacons: Some of our web pages and electronic communications may contain electronic images, which may or may not be visible to you, known as Web Beacons (sometimes referred to as clear gifs). Web Beacons collect only limited information that includes a cookie number; time and date of a page view; and a description of the page on which the Web Beacon resides.

Unique Identifier: We may assign you a unique internal identifier to help keep track of your future visits. We use this information to gather aggregate demographic information about our visitors, and we use it to personalize the information you see on the Web Properties and some of the electronic communications you receive from us. We keep this information for our internal use, and this information is not shared with others.

Use of Personal Information

The Personal Information that we collect is used to:

1. Enable the features of the Web Properties, including, but not limited to: (a) providing services to you, such as providing you information about the applicable pension and health plans and (b) setting up and managing your online account, including but not limited to our processing your requests for information, and/or providing support services to you.

2. Improve the Web Properties by determining which of our features and services are most popular. We may analyze your information and usage information to enable us to provide services to you and develop new features, functionality and services.

3. Personalize your experience on the Web Properties

4. Communicate with you and to inform you about our services. When requested by you, we may send you and keep you updated with information about existing and new services or features by email, telephone (including, but not limited to, SMS), mail or by means of any other contact details you provide to us.

Protected Health Information (PHI)

 The SAG-AFTRA Health Plan and the SAG-Producers Pension Plan do not share your Protected Health Information that we obtain through this website or by other means with third parties, except authorized parties as permitted under the Health Insurance Portability and Accountability Act (HIPAA). To learn more about how the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan protect your PHI, view our Notice of Privacy Practices.

When Information is Disclosed by the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan

In addition to the times or occasions permitted under HIPAA when we might disclose Personal Information about you, we might also disclose Personal Information when required by law or in the good-faith belief that such disclosure is necessary to: (1) comply with a legal process and applicable laws; (2) enforce this Privacy Policy; (3) respond to claims that any materials, documents, images, graphics, logos, designs, audio, video and any other information provided to, from or on the Web Properties by you violates the rights of third parties; or (4) investigate and/or protect our rights, property or safety or the rights, property or personal safety of our agents, employees, contractors, visitors and the public.

We may share non-personally identifiable information (such as anonymous user usage data, referring/exit pages and URLs, platform types, number of clicks, etc.) with third parties to demonstrate the usage patterns for the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan content, functionality and/or services on the Web Properties.

We also reserve the right to disclose Personal Information and/or non-personally-identifiable information in connection with the enforcement of our Terms and Conditions, to take precautions against liability, to investigate and defend against any third-party claims or allegations, to assist government enforcement agencies, to protect the security or integrity of the Web Properties, and to protect our rights, property, or personal safety of  the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan, and that of our users or others.

We reserve the right to transfer your Personal Information, as well as any other information, in connection with the transfer or other disposition of all or part of the  SAG-AFTRA Health Plan and the SAG-Producers Pension Plan business and/or assets. We also cannot make any representations regarding the use or transfer of your Personal Information or other information that we may have in the event of our bankruptcy, reorganization, insolvency, receivership or an assignment for the benefit of creditors, and you expressly agree and consent to the use and/or transfer of your Personal Information or other information in connection with a sale or transfer of some or all of our assets in any of the above described proceedings. Furthermore, we cannot and will not be responsible for any breach of security by any third parties or for any actions of any third parties that receive any of the information that is disclosed to us.

The Web Properties may also link to a wide variety of other websites and may contain advertisements of third parties. We are not and cannot be responsible for the privacy policies of those websites of third parties or for how they treat information (including, but not limited to personally identifiable information) about their users.

User Account, Password, and Security

For certain features available through the Web Properties, we may require the use of encryption technologies provided for your protection and/or User Account. We use reasonable precautions to protect the privacy of your username, password and User Account information. You, however, are ultimately responsible for protecting your username, password and User Account information from disclosure to third parties, and you are not permitted to circumvent the use of required encryption technologies. You agree to: (a) immediately notify the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan of any unauthorized use of your username, password and/or User Account, and/or any other breach of security; and (b) ensure that you log out from your User Account at the end of each session. While we may provide certain encryption technologies and use other reasonable precautions to protect your confidential information and provide suitable security, we do not and cannot guarantee or warrant that any information transmitted through the Internet is secure, or that such transmissions are free from delay, interruption, interception or error.

Employment Opportunity Information Collection

For individuals interested in job opportunities with the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan, the Web Properties currently or may in the future allow you to submit a request for additional job opportunity information and/or submit a resume or similar information. The Web Properties may be used to collect Personal Information from prospective employees for human resources recruitment purposes. The foregoing described information is then shared with the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan human resources department and others within the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan who are involved in the recruitment process. The foregoing also applies to job application inquiries that you may transmit to us other than through the Web Properties.

Information from Children

We do not collect Personal Information from any person that we know to be under the age of thirteen (13) for purposes of the Web Properties. Specifically, the Web Properties is not intended or designed to attract children under the age of thirteen (13). You affirm that you are either more than 18 years of age (or such greater age of consent in your state of residence), or an emancipated minor, or possess legal parental or guardian consent, and are fully able and competent to enter into the terms, conditions, obligations, affirmations, representations, and warranties set forth in this Privacy Policy, and to abide by and comply with this Privacy Policy. In any case, you affirm that you are over the age of 13, as the web properties are not intended for children under 13 that are unaccompanied by his or her parent or legal guardian.

Parents should be aware that this Privacy Policy will govern our use of Personal Information, but also that information that is voluntarily given by children – or others – in email exchanges, forums, discussion areas, comments, bulletin boards or the like may be used by other parties to generate unsolicited communications.  The SAG-AFTRA Health Plan and the SAG-Producers Pension Plan encourages all parents to instruct their children in the safe and responsible use of their Personal Information while using the Internet.

 The SAG-AFTRA Health Plan and the SAG-Producers Pension Plan do collect Personal Information about children in connection with administering and operating the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan pension and health plans, and nothing herein shall limit or otherwise restrict the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan ability or practices with respect to such collection from children.

Privacy outside the Web Properties

The Web Properties may contain various links to other websites, including, but not limited to, links to websites of various third party service providers. SAG-AFTRA Health and SAG-Producers Pension Plan are not and cannot be responsible for the privacy practices or the content of any of those other websites. Other than under agreements with certain reputable organizations and companies that are Business Associates under HIPAA, we do not share any of the Personal Information that you provide to us with any of the websites to which the Web Properties link, although we may share aggregate, non-personally identifiable information with other third parties. Please check with those websites in order to determine their privacy policies and your rights under them.

European Union Visitors

If you are visiting us from the European Union, please note that we may transfer your Personal Information outside the European Union for use for any of the purposes described in this Privacy Policy. By using the Web Properties and providing us with your Personal Information, you consent to both our collection and such transfer of your Personal Information in accordance with this Privacy Policy.

Choices Regarding Your Personal Information

Whether you submit any Personal Information to the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan through the Web Properties is entirely up to you. You are under no obligation to provide Personal Information this way. However, this information is essential for the provision and quality of some of the services we offer to you, so we cannot provide you with certain services if you choose to withhold requested information.

You may choose to prevent the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan from disclosing or using your Personal Information under certain circumstances (opt out). You may opt out of certain disclosures or uses of your Personal Information for purposes that are incompatible with the purpose(s) for which it was originally collected or for which you subsequently gave authorization by notifying us by one of the methods at the end of this Privacy Policy, or by following the procedures set forth in an electronic communication from us, if applicable. There are some uses from which you cannot opt out, such as pursuant to HIPAA, a valid law enforcement investigation or civil proceeding, or a transfer to a third party in accordance with this Privacy Policy.

You also may not opt out of the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan collection and use of your Personal Information in connection with the routine business operations and data collection in connection with administering and operating the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan pension and health plans. Nothing herein shall limit or otherwise restrict the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan ability or practices with respect to such collection and use of your Personal Information as set forth in the preceding sentence.

Please note that opting out of the disclosure and use of your Personal Information as a prospective employee may prevent you from being hired as an employee by the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan to the extent you are using this Web Properties to apply for an open position.

If the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan collect Personal Information from you, such information will not be disclosed or used by the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan for purposes that are incompatible with the purpose(s) for which it was originally collected or for which you subsequently gave authorization unless you affirmatively consent to such disclosure and use.

Access and Correction

To access your Personal Information in the possession of the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan and correct inaccuracies of that information in our records, please contact us in the manner specified at the end of this Privacy Policy. We ask you to identify yourself and the information requested to be accessed and amended before processing such requests, and we may decline to process requests in limited circumstances as permitted by our then current business practices and/or applicable laws, rules and regulations.

Your Consent to this Privacy Policy

By using the Web Properties, you consent to the collection and use of your information (including Personal Information) by us as specified above or as we otherwise see fit, in compliance with this Privacy Policy, unless you inform us otherwise by means of the procedure identified below. If we decide to change this Privacy Policy or some part of it, we will make an effort to post those changes on this web page so that you will always be able to understand what information we collect, how we use that information and under what circumstances we may disclose that information to others. Your use of the Web Properties following your acceptance of any amendment of this Privacy Policy will signify your assent to and acceptance of its revised terms for all previously collected information and information collected from you in the future. We may use comments, ideas, information, feedback or suggestions that you may submit in any manner that we may choose without notice or compensation to you.

If you have additional questions or comments of any kind, or if you see anything on the Web Properties that you think is inappropriate or incorrect, or you would like to send the SAG-AFTRA Health Plan and the SAG-Producers Pension Plan notification pursuant to the terms of this Privacy Policy, please contact us by email or by sending your comments, notifications or requests to:

SAG-AFTRA Health Plan and SAG-Producers Pension Plan

3601 West Olive Avenue, Suite 200

Burbank, California 91505

Attn: Compliance Officer

 

Copyright © 2016. SAG-AFTRA Health Plan and SAG-Producers Pension Plan. All Rights Reserved.

EFFECTIVE AS OF: October 3, 2014

LAST UPDATED: October 1, 2016